The Tender Process
Procurement activity conducted by Galileo Multi Academy Trust follows a fair, open and transparent process in accordance with relevant procurement law, procurement procedure rules and standard operating practices managed and maintained centrally by the Trust’s Central Finance Team.
All procurement documentation includes the criteria that will be used when evaluating bid submissions so providers understand the priorities of the Trust, and to ensure that the evaluation process is transparent.
All tender submissions are evaluated by a panel and the Trust can provide written feedback to bidders so they can understand how their submission scored against the published criteria.
All current and recently expired tenders will be shown below.
CURRENT TENDERS
EXPIRED TENDERS
Expired Tenders
GMAT Tender Specification for Grounds Maintenance 2024-2027
We are seeking an experienced ground maintenance provider to work closely with the Chief Financial and Operating Officer to ensure all schools within our Trust promotes a clean, tidy, and well-maintained site for our children, staff and visitors to enjoy.
Please submit your tender response by 12pm on 8 October 2024 FAO Sarah Hindmarch
info@galileotrust.co.uk
The full details of the tender can be downloaded here
GMAT Tender Specification for Electrical Testing Services 2024-2027
We are seeking an experienced electrical testing provider to work closely with the Chief Financial and Operating Officer to ensure the safety of pupils, staff members, and visitors at our primary schools by carrying out all electrical testing of our electrical systems to help us identify and repair any damaged or faulty equipment. This includes everything from the electrical wiring to the light fixtures and appliances.
Please submit your tender response by 12pm on 8 October 2024 FAO Sarah Hindmarch
info@galileotrust.co.uk
The full details of the tender can be downloaded here
GMAT Tender Specification for Counselling Services 2024-25
We are seeking tenders to appoint a competent, and well-established counselling service who are suitably qualified and experienced in providing a full range of counselling services to provide social and emotional support for children finding it difficult to cope in the classroom, to allow them time to regulate where appropriate, and carry out early assessments. They will also provide advice, support, and resources for families around their health and wellbeing during and outside of school hours.
Please submit your tender response by 2pm on 17 July 2024 FAO Sarah Hindmarch
info@galileotrust.co.uk
The full details of the tender can be downloaded here
GMAT Tender Specification for HR Services 2024
We are seeking an experienced HR provider to work closely with the Chief Financial and Operating
Officer to provide a comprehensive, professional, responsive, effective, and forward-thinking HR
support service covering academic years 2024/27. The successful provider will work closely with the
Trust’s Executive team on strategic issues and will help provide day-to-day support to Headteachers at
all ten school.
Please submit your tender response by 12pm on 23 February 2024 FAO Sarah Hindmarch
info@galileotrust.co.uk
The full details of the tender can be downloaded here
Strategic Leadership Support at Galley Hill Primary School
At Galley Hill Primary School, we are committed to giving all our children every opportunity to achieve their best and fulfil their potential. The achievement, attitude and well-being of every child is vital and inclusion is the responsibility of everyone within our school. Every teacher is a teacher of every pupil, including those with special educational needs and disabilities. We respect and welcome the unique contribution which every individual can make to our school community. We recognise the importance of all subjects and strive for excellence in them, providing an exciting and stimulating personalised curriculum.
We are seeking tenders to provide one day a week school improvement support in the academic year 2023/24 from January 9th 2024 to July 2024, as scoped by and working closely with the Headteacher.
The full details of the tender can be downloaded here
Internal Audit Services 2023 – 2026
Although each of the individual schools maintain their own budget, the finance function is run centrally, and all day-to-day banking of the Trust is carried out by the central team. Each School works with the same chart of accounts and nominal structure, inputting information into PS Financials. The central team then prepare consolidated management figures and financial reporting on behalf of the Trust.
We are seeking tenders to appoint a competent registered Internal Audit firm who are suitably qualified and experienced in audit, accountancy, and the charity sector to provide independent assurance to the Board and provide comfort that the Executive Team is doing things in the right way.
The contract will be from Q4 2023 to 31st August 2026 with an option to renew, and subject to an annual review.
The full details of the tender can be downloaded here
Procurement Timescale
| Activity | Date | Lead |
| Approval by Audit & Risk Committee | 08.06.23 | A&R Chair |
| Tender documentation published | 04.10.23 | CFOO (Sarah Hindmarch) |
| Tender response deadline | 17.10.23 | CFOO |
| Shortlisting | 20.10.23 | CFOO/CEO (Jane Spence) |
| Panel Interviews / contract award | TBC | CFOO/A&R Chair/Vice Chair/CEO |
| Contract start | TBC | CFOO |
Please submit your tender response by 2pm on 17.10.2023 to info@galileotrust.co.uk FAO Sarah Hindmarch
Any queries should be directed to Sarah Hindmarch, CFOO, on 01642 777963 or via email: info@galileotrust.co.uk
Internal Audit Services 2023 – 2026
Although each of the individual schools maintain their own budget, the finance function is run centrally, and all day-to-day banking of the Trust is carried out by the central team. Each School works with the same chart of accounts and nominal structure, inputting information into PS Financials. The central team then prepare consolidated management figures and financial reporting on behalf of the Trust.
We are seeking tenders to appoint a competent registered Internal Audit firm who are suitably qualified and experienced in audit, accountancy, and the charity sector to provide independent assurance to the Board and provide comfort that the Executive Team is doing things in the right way.
The contract will be from 1st September 2023 to 31st August 2026 with an option to renew, and subject to an annual review.
The full details of the tender can be downloaded here
Procurement Timescale
| Activity | Date | Lead |
| Approval by Audit & Risk Committee | 08.06.23 | A&R Chair (Andy Thom) |
| Tender documentation published | 09.06.23 | CFOO (Sarah Hindmarch) |
| Tender response deadline | 11.07.23 | CFOO |
| Shortlisting | 12.07.23 | CFOO/CEO (Jane Spence) |
| Panel Interviews / contract award | 18.07.23 / 19.07.23 | CFOO/A&R Chair/Vice Chair/CEO |
| Contract start | 01.09.23 | CFOO |
Please submit your tender response by 2pm on 11.07.2023 to info@galileotrust.co.uk FAO Sarah Hindmarch
Any queries should be directed to Sarah Hindmarch, CFOO, on 01642 777963 or via email: info@galileotrust.co.uk
External Audit
Although each of the individual schools maintain their own budget, the finance function is run centrally, and all day-to-day banking of the Trust is carried out by the central team. Each School works with the same chart of accounts and nominal structure, inputting information into PS Financials. The central team then prepare consolidated management figures and financial reporting on behalf of the Trust.
We are seeking tenders to perform External audit, Teachers’ Pension Return audit, and statutory accounts preparation work, working closely with the CFOO.
The contract will be from April 2022 to March 2025 with an option to renew.
Full details of the tender can be downloaded here: Tender Specification for External Audit & Statutory Accounts Preparation 2022-25
Timescale
| Activity | Date | Lead |
| Approval by Audit & Risk Committee | 03.03.22 | Mark Fletcher |
| Tender documentation published | 07.03.22 | Sarah Hindmarch |
| Tender response deadline | 23.03.22 | Sarah Hindmarch |
| Shortlisting | 25.03.22 | Sarah Hindmarch/ Mark Fletcher |
| Panel interviews/ contract award | w/c 11.04.22 | Sarah Hindmarch/ Mark Fletcher/ Jane Spence |
| Contract start | 25.04.22 | Sarah Hindmarch |
Please submit your tender response by 12pm on 25.03.22 to info@galileotrust.co.uk FAO Sarah Hindmarch.
Any queries should be directed to Sarah Hindmarch, CFOO, on 01642 777963/ info@galileotrust.co.uk.
PROVISION OF CATERING SERVICES
The Trust is undertaking a tender process with the objective of sourcing a catering provider for 9 of the 10 primary schools within the Trust. We hope to provide a first-class catering experience to pupils, staff, and visitors, whilst ensuring the facilities are maintained to exceptional standards for all school requirements.
The contract being tendered is to provide a healthy, high-quality, value for money catering service to all school pupils (including free school meals), staff, and a hospitality service as required. The contract also requires the successful applicant to assist with food quality, food education, pupil interaction and communication, consistency of food and service and continual value for money.
This Selection Questionnaire (SQ) is designed to provide the Trust with the information required to assess your organisation’s suitability to be invited to tender.
Provision of Catering Services – Selection Questionnaire
GMAT Tender Specification for School Improvement – July 2022
GMAT Tender for the Supply of IT Equipment – August 2022
Appendix 1 – Trust & School Data | Appendix A – Supplier Questionnaire | Appendix B Costing Schedule